PRIVACY AND COOKIES POLICY

REALLA LIMITED

Introduction

Realla Limited ("We", “Us”) is committed to protecting and respecting your privacy. This Privacy and Cookies Policy (“Policy”) (together with and any other documents referred to therein) sets out the basis on which the personal data collected from you, or that you provide to Us will be processed by Us via www.realla.co, www.realla.co.uk and any microsites, subdomains or apps affiliated with them from to time to time (the “Service”). Please read the following carefully to understand our views and practices regarding your personal data and how We will treat it.

For the purpose of the General Data Protection Regulation (“GDPR”, from the GDPR implementation date) or, until GDPR implementation date, the Data Protection Act 1998, (collectively the “Data Protection Laws”) the Data Controller is Realla Ltd of 1 Sunburst House, Elliot Road, Bournemouth, Dorset BH11 8JP with registration number 09280920.

YOUR PERSONAL INFORMATION 

Information we collect from you

We collect and process some or all of the following types of information from you in the course of  your use of the website or providing our Service:

  • Information that you provide by filling in forms on the Website or filing in forms as part of the registration process. This includes information provided at the time of requesting further information or services.
  • Any content you submit to the Service (“Your Content”), such as comments, marketing preferences or responses to surveys.
  • Specifically, personal details such as name, address, gender, email address, date of birth, username, password, phone number or any information input by when using the Website, or our Services.
  • Where completing a property enquiry we will collect the name, email, phone number, a subject line, and detailed description of the enquiry
  • If you contact Us, We may keep a record of that correspondence.
  • Details of your visits to the Website including, but not limited to, your browsing and log data collected by Google advertising cookies, traffic data, location data, weblogs and other communication data, and the resources that you access.

The provision of first name, last name, e-mail and type of professional is required from you to enable Us to create an account and sign up to receive our services. We will inform you at the point of collecting information from you, whether you are required to provide the information to Us. 

Information We Collect From Other Sources

In respect of each property advertised on the Website, we will collect the details of the estate agent that is advertising the property, and the name of the individual estate agent who should be contacted in case of enquiries.  We collect this information from the applicable estate agent’s website.

USES MADE OF YOUR INFORMATION

Lawful basis for processing

 

We rely on “performance of a contract” where we collect, use and share (in accordance with this policy only) your personal data in order to provide our services or to receive your services pursuant to an agreement with you.

We rely on “legitimate interest” where:

  • We collect, use and share (in accordance with this policy only) your personal data in order to provide our services pursuant to an agreement with an organisation that has engaged you.
  • We collect, use and share (in accordance with this policy only) your personal data in order for you to enter into discussions and a direct agreement with the landlord, tenant, agency or investor in relation to a property that is available for rent or sale.
  • You have previously contacted us via the Website or by calling or e-mailing us, to correspond with you in order to create business relations.
  • You are a current registered user of our Service, to send you newsletters and promotional materials which we feel may be of interest to you. 

We obtain your consent, and rely on this as the lawful basis on which we send you property alerts where you have signed up on our website to receive the same.

We rely on your consent as the lawful basis where you have agreed to participate in a survey, and for the processing of such personal information as has been collected through that survey.

Purposes of processing

We use information held about you in the following ways:

  • to enable you to register and manage an account.
  • to provide features and content which are better suited to you
  • to administer your user account
  • to process and make available Your Content to the Service, to market to you and to determine your interests in products and services or general consumer trends
  • Email address: to contact you with news, including to notify you about your use of the Service, or to offer you additional services. By accepting this privacy policy you consent to us using your email address for direct marketing and advertising purposes from time to time
  • to contact you about matters requiring your urgent attention, to verify your identity or to provide other Realla services with your consent (such as text message notifications)
  • to learn about how the Service is being used by analysing user trends and preferences, to improve the quality and design of our Service, to understand which features are being used and to understand which potential new features, advertising or campaigns are likely to interest our user base 
  • to conduct analytics on your visit to the Service, including by recording and analysing user behaviour, location, audience, demographic and interest data. This information may be used in order to enable the remarketing of users and may be shared with Google
  • Information submitted to or collected by the Service may also be used to
    • serve you advertising based on your interests and previous buying or browsing habits
    • introduce users to commercial property agents and advertisers;
    • learn about the use of any properties displayed on the Service
    • enable our compliance with applicable laws and regulations
    • enable our compliance with any agreements entered into between us
    • enable your use of the Service and associated services;
    • understand how the Service is being used;
    • provide you with an up to date, efficient and reliable Service; and
    • generally run and improve the Service

Marketing 

In addition to the above uses We may use your information (and, where you have consented, permit selected third parties, including other users of our Service, to use your information), to notify you about goods or services which may be of interest to you. Where We do this, We will contact you by electronic means (e-mail or SMS) only if you have consented to such communication.  If you do not want Us to use your data in this way please either (i) tick the relevant box situated on the form on which We collect your data (for example, the registration form); (ii) unsubscribe from our electronic communications using the method indicated in the relevant communication; or (iii) inform Us at any time by contacting Us at the contact details set out below.

 

Automated decision making/profiling

We may use an automated process to identify properties that may be of particular interest to you and to bring these to your attention.

DISCLOSURE OF YOUR INFORMATION

We routinely disclose your personal data to third parties as follows:

  • your information is processed by our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (e.g. to host our servers).
  • where you have consented, some of Your Content may be made public, depending on how it is posted. We will not make public any information which is stated as being posted privately. However, not all means of posting are private. Please be careful when determining what of Your Content to submit and only submit Your Content if you are happy for it to be read by others

We may disclose your personal data to any member of our corporate group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006 (where applicable).

We may also disclose your personal data to third parties:

  • in the event that We sell or buy any business or assets, in which case We may disclose your personal data to the prospective seller or buyer of such business or assets; or
  • if We or substantially all of our assets are acquired by a third party, in which case personal data held by Us about our customers will be one of the transferred assets; or 
  • if We are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions and other agreements; or
  • to protect Our rights, property, or safety or that of our affiliated entities and our users and any third party We interact with the to provide the Website; or
  • in relation to selected third parties only, only to the extent that you have consented to such selected third parties notifying you about certain goods or services, which may be if interest to you.

Other than as set out above, and save insofar as is necessary in order for Us to carry out our obligations arising from any contracts entered into between you and Us, We will not share your data with third parties unless We have procured your express consent to do so. 

STORING YOUR PERSONAL DATA

Security

We take appropriate measures to ensure that any personal data are kept secure, including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way.   We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

Where you make a payment through our Website, we use a secure third party payment provider to process your transaction for you. 

Where We have given you (or where you have chosen) a password which enables you to access certain parts of the Website, you are responsible for keeping this password confidential.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although We will do our best to protect your personal data, We cannot guarantee the security of your data transmitted to the Website; any transmission is at your own risk. Once We have received your information, We will use strict procedures and security features to try to prevent unauthorised access.

The Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and terms of use and that we do not accept any responsibility or liability for these policies and terms of use. Please check these policies before you submit any personal data to these websites.

Keeping your personal data up to date

If your personal details change you may update them by accessing the relevant page of the Website, or by contacting Us using the contact details below. If you have any questions about how We use data collected which relates to you, please contact Us by sending a request by email to the contact details below. 

We will endeavour to update your personal data within seven (7) working days of any new or updated personal data being provided to Us, in order to ensure that the personal data We hold about you is as accurate and up to date as possible.

How long we keep your personal data

We will hold your personal data for the period during which you are a registered user, or the property for which you are the contact is promoted via the Website, and for a period of 6 years thereafter, unless we are required to retain your information for a longer period by any applicable law.

Where we store your personal data

All information We hold about you is stored on our secure servers within the EEA.

YOUR RIGHTS

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

  • access to your personal data and to certain other supplementary information that this Policy is already designed to address
  • require Us to correct any mistakes in your information which We hold
  • require the erasure of personal data concerning you in certain situations
  • receive the personal data concerning you which you have provided to Us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
  • object at any time to processing of personal data concerning you for direct marketing
  • object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
  • object in certain other situations to our continued processing of your personal data
  • otherwise restrict our processing of your personal data in certain circumstances
  • claim compensation for damages caused by our breach of any data protection laws.

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.

If you would like to exercise any of those rights, please:

  • email, call or write to Us
  • let Us have enough information to identify you (user name, registration details),
  • let Us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
  • let Us know the information to which your request relates

HOW TO COMPLAIN

We hope that We can resolve any query or concern you raise about our use of your information.

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.

CHANGES TO OUR PRIVACY POLICY

We reserve the right to modify this Policy at any time. Any changes We may make to our Policy in the future will be notified and made available to you using the Website. Your continued use of the services and the Website shall be deemed your acceptance of the varied privacy policy.

INFORMATION ABOUT OUR USE OF COOKIES AND IP ADDRESSES

We may collect information about your mobile phone, computer or other device from which you access the Website including where available your IP address, operating system and browser type, for systems administration and to report aggregate information to third parties affiliates. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual. We may, however, use such information in conjunction with the data We have about you in order to track your usage of our services.

Our Website uses cookies to distinguish you from other users of our Website. This helps Us to provide you with a good experience when you browse our Website and also allows Us to improve the Website. By using our Website you agree to our use of cookies as more specifically set out below.

A cookie is a small file of letters and numbers that We store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive. 

The cookies We use include:

  • “Analytical” They allow Us to recognise and count the number of visitors and to see how visitors move around the Website when they are using it. This helps Us to improve the way our Website works, for example, by ensuring that users are finding what they are looking for easily.
  • “Strictly necessary” cookies. These are cookies that are required for the operation of our Website. They include, for example, cookies that enable you to log into secure areas of our Website, use a shopping cart or make use of e-billing services.
  • “Functionality” cookies. These are used to recognise you when you return to our Website. This enables Us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
  • “Targeting” cookies. These cookies record your visit to our Website, the pages you have visited and the links you have followed to our affiliates websites. We will use this information to make our Website, offers e-mailed to you and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

Please note that third parties affiliates may also use cookies, over which We have no control.

You may block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of the Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies as soon as you visit our Website.

CONTACT

All questions, comments and requests regarding this Privacy and Cookies Policy should be addressed to support@realla.co write to Us at Kingsbourne House, 3rd floor, 229-331 High Holborn, London, WC1V 7DA, UK.

Realla LTD

Company number 09280920